Microsoft 365 Intelligent Information Management System (IIM) Service
Manage organisational documents and records with advanced compliance and governance features of Microsoft 365. Our IIM service ensures secure information storage, seamless workflows, and robust information protection.
Information Management Challenges
At Modern Work Group, our Microsoft 365 Intelligent Information Management (IIM) service is designed to address the complex challenges of managing information in today's digital landscape. Here are the key components of our IIM service:
Document and Records Management
Challenge: Organizations often struggle with unstructured document storage, making it difficult to locate and manage important records.
Solution: Our IIM service leverages Microsoft 365's SharePoint and OneDrive to provide a centralized, secure, and structured document management system. This ensures easy access, efficient document workflows, and compliance with retention policies
Information Protection And Compliance
Challenge: Ensuring data protection and regulatory compliance is a major concern for businesses, especially with increasing data breaches and stringent regulations.
Solution: We implement Microsoft 365's advanced compliance and governance features, including sensitivity labels, data loss prevention policies, alerts, and audit logs. This helps safeguard sensitive information and ensures compliance with industry standards.
Data Discovery And Classification
Challenge: Identifying and classifying vast amounts of data can be time-consuming and prone to errors.
Solution: Our IIM service utilizes Microsoft 365's AI-powered tools to automatically classify and tag documents based on predefined taxonomy, document content and sensitive information. This enhances data discovery, sorting, and filtering, making it easier to apply information management controls.
Seamless Collaboration And Workflow Automation
Challenge: Inefficient collaboration and manual workflows can hinder productivity and lead to errors.
Solution: We integrate Microsoft Teams, SharePoint Online and Power Automate to streamline collaboration and automate workflows. This ensures seamless communication, document approvals, and task management, boosting overall productivity.
Information Governance And Security
Challenge: Maintaining information governance and security across multiple platforms and devices is challenging.
Solution: Our IIM service includes setting up robust information governance frameworks, including data retention policies, permission groups, and external sharing controls. This ensures that information is securely managed and accessible only to authorised users.
By addressing these challenges with our IIM service, Modern Work Group helps organizations transform their information management processes, enhance security, and drive productivity to new heights.
Jag Kakarlapudi
Founder & Principal Consultant
Modern Work Group