Our approach to SharePoint Intranet deployment challenges

At Modern Work Group, through our partner network we offer a comprehensive Microsoft 365 SharePoint Intranet Portals - Design and Deployment service that addresses the unique needs of the client organisation. Here is a breakdown of various challenges and solutions we come across when deploying Intranet portals. 

Requirements Gathering and Planning

• Challenge: Understanding the specific requirements and goals of the client organization can be complex, as different departments and user bases may have varying needs and expectations.

• Solution: We conduct thorough consultations with stakeholders across the client organization to gather detailed requirements. This includes surveys, interviews, and workshops to ensure we capture all necessary information. We then create a detailed project plan that outlines the scope, timeline, and resources needed for the intranet deployment.

Custom Design and User Experience (UX)

• Challenge: Designing an intranet that is both visually appealing and user-friendly can be challenging, especially when catering to a diverse workforce with different levels of technical proficiency.

• Solution: Our design team works closely with the intranet project stakehoolder group to create a custom intranet design that reflects client's brand identity and meets their usability standards. We focus on intuitive navigation, responsive design, and accessibility to ensure a seamless user experience. Prototypes and mock-ups are shared for feedback and iterative improvements.

Information Architecture

• Challenge: Structuring the intranet's information architecture to ensure easy navigation and logical organization of content can be difficult.

• Solution: We develop a clear and intuitive information architecture that includes well-defined navigation and page layouts. Our team creates a logical hierarchy of content, ensuring that users can easily find the information they need. We design consistent page layouts that enhance the user experience and support efficient content management.

Content Management and Organisation

• Challenge: Organizing and managing content effectively is crucial for an intranet's success, but it can be difficult to ensure that information is easily accessible and up to date.

• Solution: We implement a robust Content Management System (CMS) within SharePoint that allows for easy content creation, editing, and organization. We also provide training for your team on best practices for content management, ensuring that your intranet remains up to date, relevant, and useful.

Integration with Microsoft 365 Tools

• Challenge: Integrating various Microsoft 365 tools (such as Teams, OneDrive, and Outlook) into the intranet can be complex, requiring careful planning and execution.

• Solution: Our team ensures seamless integration of Microsoft 365 tools with SharePoint intranet, enabling smooth collaboration and communication. We leverage features such as Microsoft Graph, Power Automate, and Power Apps to connect and automate workflows and processes across different applications. We also train the client stakeholders on how to use these tools to enhance the intranet, such as creating a team site for a project, syncing files and folders with OneDrive, and integrating Outlook calendars and tasks with SharePoint lists. Some of the benefits of using these features are:

  • Users can access and share files from any device, online or offline, with OneDrive.

  • User can create and join online meetings, chat with colleagues, and co-author documents with Teams.

  • Users can manage your email, calendar, contacts, and tasks with Outlook.

  • Page Authors can use Microsoft Graph to display personalized and relevant content from different sources on your intranet.

  • Users can use Power Automate to create workflows that trigger actions based on events or conditions in the intranet or other applications.

  • Trained users can use Power Apps to build custom apps that integrate with your data and business processes.

Security and Compliance

• Challenge: Ensuring the security and compliance of intranet is critical, especially when dealing with sensitive information and regulatory requirements.

• Solution: We implement advanced security measures, including user permissions, data encryption, and compliance checks, to protect your intranet. Our team stays up to date with the latest security standards and regulations to ensure the intranet remains secure and compliant.

Deployment and Training

• Challenge: Deploying the intranet and ensuring that all users are comfortable with the new system can be a significant challenge.

• Solution: We manage the entire deployment process, from initial setup to final launch, ensuring minimal disruption to the client's operations. We also provide comprehensive training sessions and resources to the client project stakeholders, helping them to effectively use and maintain the new intranet.

Ongoing Support and Maintenance

• Challenge: Maintaining and updating the intranet to keep it relevant and functional over time requires continuous effort and expertise.

• Solution: Our service includes optional ongoing support and maintenance to address any issues and implement updates as needed. We offer regular check-ins and performance reviews to ensure your intranet continues to meet your organization's needs.

By addressing these challenges with our solution framework, Modern Work Group ensures a successful and efficient SharePoint Intranet Design and Deployment that enhances your client's digital workplace.

Contact us today to learn more about how we can help you transform your client's SharePoint intranet into a powerful tool for collaboration and productivity.